The By-Laws presented here are for reference
purposes only. In the case of discrepancies between the information presented
here and the official By-Laws available from the club secretary, the version
available from the secretary will be the governing document.
The purpose of the Fitchburg Sportsmen's Club, Inc.
shall be to perpetuate, improve and foster interests and activities in the
areas of hunting, fishing, conservation and outdoor recreation for this and
Name and Location
Section 1. The association shall be known
by the name of Fitchburg Sportsmen's Club, Inc. Its location shall be
Fitchburg, Massachusetts, with grounds in Ashburnham, Massachusetts.
Section 1. The officers of the club
shall consist of a President, Vice President, Secretary, Treasurer and twelve
directors, who shall constitute a Board of Directors. The President, Vice
President, Secretary, and Treasurer shall be elected annually in February.
Directors shall be elected as follows; at the meeting in February, one will be
elected for a term of one year, one elected for a term of two years, and four
for a term of three years. Thereafter, at each February meeting, four shall be elected
for a term of three years.
Section 2. All vacancies that occur in
the elected offices between annual meetings shall be filled by appointment of the
Board of Directors. Such appointments to be effective for the remainder of the
unexpired term of office.
Powers and Duties of Officers
Section 1. The President shall preside
at all meetings of the members or the Board of Directors.
Section 2. He shall, at his own discretion, and/or when so directed or approved
by a vote of the Board of Directors, call a meeting of the members to be held in
accordance with the by-laws.
Section 3. He shall call all special meetings of the Board of Directors as
provided for in the by-laws.
Section 4. The Vice President shall
perform all the duties of the President in his absence.
Section 1. The Secretary shall be sworn
each year to the faithful discharge of his duties and a record of oath
shall be made by him upon the records of the club.
Section 2. He shall attend all meetings of the club and directors and shall
record all votes of the members or the directors at their respective meetings
upon the book or record of the club.
Section 3. He shall notify the members and directors of their respective
meetings in accordance with the by-laws of the club, shall conduct all
correspondence, and perform all duties includent to this office prescribed by
the law or these by-laws and such other duties as the directors may from time
to time prescribe, and he shall receive a sum of money for personal expenses
equal to the treasurer's as may be determined by the Board of Directors.
Section 4. In the absence of the Secretary, a clerk pro tempore may be elected.
Section 5. He shall have custody of the agreement of
association and an attested copy of the certificate of organization and the
by-laws, as well as true records of all meetings of the members and directors.
Section 1. The Treasurer shall receive
all dues, charges, and other monies.
Section 2. He shall pay all bills that have been approved by the Board of
Directors and keep account thereof in the books of the club, which shall always
be open to the inspection of the directors, and make a full report of all the
receipts and disbursements at the annual meeting or whenever called for by the
Board of Directors. He shall receive a sum of money for personal expenses equal
to the secretary's as may be determined by the Board of Directors.
Section 1. The Board of Directors shall
have a general supervision of the property and business of the club, make all
purchases, approve the committees hereinafter provided for and make such rules
and regulations not hereinafter provided for as they may deem necessary for the
welfare of the club and the protection and maintenance of the properties.
Section 1. The election meeting of the
club for the election of the officers and the transaction of other corporate
business shall be held on the first Monday of February. The outgoing president
shall preside over the election meeting. Monthly meetings shall be held in
January, February, March, April, May, June, September, October, November, and
Section 2. The place and time for meetings shall be provided by the Board of
Directors and shall be stated in the notice of the meeting.
Section 3. Special meetings may be called by the President and/or the Board of
Section 1 The six classes of membership will be junior,
regular, senior, family, life and honorary as defined below.
Junior Member - One person between the ages of 15 and 17
Regular Member - One adult between the ages of 18 and 64
Senior Member - One person age 65 and over - Members in good standing who
are 80 years of age and older will no longer have to pay annual dues.
Family Membership - Two adults and unlimited children under age 15. Family
membership entitles Spouse and children under the age of fifteen years to all
privileges of a member, pertaining to hunting, fishing and the use of the
grounds. A family membership entitles the family to two votes in any vote
before membership. These votes apply to adult family members.
Life Membership - One adult of any age. Life membership will be limited to 80 living members. Life member numbers will not be re-issued after death.
Honorary Membership - One person of any age. Honorary members shall be
elected by the Board of Directors and shall be entitled to all the
privileges of the club. They shall be exempt from fees and dues for the
New members will be approved by the Board of Directors.
Section 2. A "member in good standing" is defined as "a member whose dues
are paid and has participated in at least one club function during the year."
Any member may resign and retain good standing by giving notice in writing
to the president.
Section 3. An applicant for membership shall be a citizen of the United
at least fifteen (15) years of age and subscribe to the Pledge of
Allegiance of the United States
"I pledge allegiance to the flag of the United States of America
and to the republic for which it stands, one nation, under god,
indivisible, with liberty and justice for all"
Members are also encouraged to join the National Rifle Association, Gun
Owners Action League or similar organizations supporting hunting, fishing
and wildlife conservation.
The Fitchburg Sportsmen's club does not discriminate against prospective
members based upon race, creed, national origin or disabilities.
Section 4 - Member Removal - Any member may be expelled from the club for
conduct detrimental to the club. This action may only be taken by the
Board of Directors and after any such member has had ten day written
notice of the charges against the member. Such member shall have the
right to be heard before any vote is taken: however, such right must be
exercised at the next regular or special meeting of the Board of Directors
succeeding the then days written notice. Any such member shall have the
right to appeal to the members at the next succeeding membership meeting.
Section 1. The following standing
committees shall be appointed by the President and approved by the Board of
Directors within two weeks of the date of the election meeting:
House and Grounds Committee
Fish, Game and Pheasant Committee
Committee of Legislation
The Chairman of each of the above committees, with the exception of the
Nominating Committee, shall be selected by the President.
Duties of Committees
Section 1. The Range Committee shall
have full charge of the rifle range and all equipment relating thereto. They
shall make and enforce all rules and regulations governing the use of the range
and arrange all tournaments and contests carried out thereon.
Section 2. The Trap Committee shall have full charge of the trap house and trap
shooting grounds and all the equipment relating thereon. They shall make and
enforce all rules and regulations governing the use of the trap house and trap
grounds and arrange for all tournaments and contests carried out thereon.
Section 3. The House and Grounds Committee shall make such rules and
regulations governing the use of the buildings and grounds as they deem
expedient. They shall see that the buildings, dams, and property are kept in proper
repair. They shall have full charge of all properties not specifically assigned
to other committees.
Section 4. The Fish, Game and Pheasant Committee shall look after the
protection and conservation of fish and game, song and insectivorous birds.
They shall be responsible for the conservation of our forests, ponds and
streams and to disseminate information relating thereto. They shall be
responsible for establishing and enforcing fishing and hunting rules and
Section 5. The Committee on Legislation shall maintain close surveillance in
all pending and enacted local, state and federal legislation affecting the club
and sportsmen in general and report to and recommend action to the membership.
Section 6. The Entertainment Committee shall have charge of the entertainment
of members and guests at the meetings of the club and at special functions,
endeavoring at all times to promote harmony and good fellowship.
Section 7. The Nominating Committee shall present to the Secretary a list of
names to be voted on for officers and directors at the February meeting. This
list shall be presented at least one month prior to the February meeting in
order to allow adequate time for printing a ballot. The committee shall read
the list from the floor at the February meeting and after reading shall accept
any further nominations made by any member for any of the offices being voted
Section 8. Heads of committees shall be present at work days unless a suitable
representative chosen by the chairperson will be present.
Section 9. All rules and regulations formulated by the above committees will be
subject to the approval of the Board of Directors.
Section 1. The annual dues shall be set by the Board of Directors based on current fiscal needs and will require an Amendment Vote. New applicants shall present the dues with their application.
Section 2. Any member failing to pay his dues within 30 days of the due
date may be dropped from membership by a vote of the board of directors.
The due date for annual dues shall be March 31 of each year. Failure to
renew may result in revocation of member in good standing status.
Section 3. The fiscal year shall run from the first day of March to the
last day of February.
Section 4. An assessment fee will be charged to new members. This fee
will also be set by the board or directors and will require an Amendment
The Board of Directors reserves the right to establish a fee schedule for
various club activities as deemed appropriate. Such fees will require an Amendment Vote.
Section 1. Amendments to the by-laws may
be made at any of the membership meetings by a two-thirds majority vote of the
members present, provided that proposal has been presented to the membership at
meeting on three occasions before action is taken.
Order of Business
Section 1. The order of business for
regular or special meetings of the membership shall be as follows:
Call meeting to order
Read minutes of previous meeting
Applications for membership
Reports of committees
Section 1. All matters not specifically
provided for in the by-laws shall be controlled by the Board of Directors and
specifically passed upon by the members at a membership meeting.